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- 4/8/2011
- Attendee information guide added (PDF).
- 4/7/2011
- Parking directions added.
- 4/5/2011
- Programming contest website now available for demo.
- 3/3/2011
- Instructions for displaying faculty and undergraduate posters available
- 3/2/2011
- Hotel cutt-off deadline extends to March 23, 2011 The deadline for the group rate at the hotel has been extended to March 23, 2011 (the same date as our registration deadline).
- 2/27/11
- Programming Contest Registration Deadline March 16th
- 2/7/11
- Advanced Program Available
- 1/31/11
- Registration is open!
- 1/13/11
- Registration is Coming Soon. We are improving our registration system. It will be available soon.
- 12/3/10
- Deadline Extended. We have extended the submission deadlines for demos, panels, tutorials, and workshops to December 10th.
- 10/1/10
- Information for attendees added. Added information including hotel, airport, and weather.
- 9/12/10
- Committee list complete. We have a great team ready to put together a great conference!
CCSCNE 2011 Poster Guidelines
Faculty Posters
- There are 13 faculty posters to be displayed (numbered 1-13).
- Faculty posters will be displayed on easels in the the Rivers Memorial Auditorium.
- Blank easels will be made available in the display area.
- Faculty authors must bring their posters mounted on their own poster board. The maximum allowed dimensions are 30" x 40".
- Faculty may begin poster set up as of: 08:00 AM on Friday April 15th and should have their posters in place for viewing by 05:00 PM.
- Faculty posters will be presented from: 06:30-07:30 PM on Friday April 15th.
Student Posters
- There are 41 student posters to be displayed. For judging purposes, student poster display locations will be numbered, starting at 5001.
- Student posters will be displayed on tables in the Rivers Memorial auditorium.
- The display will be on tables of size 6' x 2.5'. Each such table will need to accommodate two posters.
- It is strongly recommended that students bring their posters prepared to stand upright in the allocated display area (i.e., in a 3' x 2' space). It is recommended that each poster be brought on a tri-fold display board (see here for an example: http://www.staples.com/Staples-White-Corrugated-Display-Board/product_302919?cmArea=search_rr). Alternative arrangements for ensuring that each poster stands upright for an extended period of time on the table are also acceptable. However, note that any such arrangement must not exceed the space of 3' x 2' allocated to each poster.
- The main content area of the poster should not exceed 30" x 40".
- Students may begin poster set up as of: 08:00 AM on Friday April 15th and must have their posters ready for judging as of 11:30 AM.
- The judging of student posters will begin at: 12:00 noon on Friday April 15th.
- Student posters will be presented from: 03:45-05:00 PM on Friday April 15th.
General
- Unlike CCSCNE 2010, faculty and student posters are being presented in different time frames.
- There is no wireless network support in Rivers Memorial Auditorium. Should a presenter want to bring a laptop to demonstrate any additional material connected to the poster, please ensure that you have your material fully pre-loaded on the laptop. Also, please charge you laptop battery ahead of time - power support is not available.
- Any materials needed to mount the poster properly on the display equipment (easels for faculty and tables for students) should be supplied by the poster presenter.
- All posters are to be taken down by faculty/students by: 10:00 AM on Saturday April 16th.
- Posters not removed by this time will be discarded.
Poster Preparation Suggestions
Faculty Posters
- There are 13 faculty posters to be displayed (numbered 1-13).
- Faculty posters will be displayed on easels in the the Rivers Memorial Auditorium.
- Blank easels will be made available in the display area.
- Faculty authors must bring their posters mounted on their own poster board. The maximum allowed dimensions are 30" x 40".
- Faculty may begin poster set up as of: 08:00 AM on Friday April 15th and should have their posters in place for viewing by 05:00 PM.
- Faculty posters will be presented from: 06:30-07:30 PM on Friday April 15th.
Student Posters
- There are 41 student posters to be displayed. For judging purposes, student poster display locations will be numbered, starting at 5001.
- Student posters will be displayed on tables in the Rivers Memorial auditorium.
- The display will be on tables of size 6' x 2.5'. Each such table will need to accommodate two posters.
- It is strongly recommended that students bring their posters prepared to stand upright in the allocated display area (i.e., in a 3' x 2' space). It is recommended that each poster be brought on a tri-fold display board (see here for an example: http://www.staples.com/Staples-White-Corrugated-Display-Board/product_302919?cmArea=search_rr). Alternative arrangements for ensuring that each poster stands upright for an extended period of time on the table are also acceptable. However, note that any such arrangement must not exceed the space of 3' x 2' allocated to each poster.
- The main content area of the poster should not exceed 30" x 40".
- Students may begin poster set up as of: 08:00 AM on Friday April 15th and must have their posters ready for judging as of 11:30 AM.
- The judging of student posters will begin at: 12:00 noon on Friday April 15th.
- Student posters will be presented from: 03:45-05:00 PM on Friday April 15th.
General
- Unlike CCSCNE 2010, faculty and student posters are being presented in different time frames.
- There is no wireless network support in Rivers Memorial Auditorium. Should a presenter want to bring a laptop to demonstrate any additional material connected to the poster, please ensure that you have your material fully pre-loaded on the laptop. Also, please charge you laptop battery ahead of time - power support is not available.
- Any materials needed to mount the poster properly on the display equipment (easels for faculty and tables for students) should be supplied by the poster presenter.
- All posters are to be taken down by faculty/students by: 10:00 AM on Saturday April 16th.
- Posters not removed by this time will be discarded.
Poster Preparation Suggestions
The following information is abridged from documentation found at: http://www.engr.washington.edu/epp/ics6/AuthorInstructions.html and http://www.pitt.edu/~etbell/nsurg/PosterGuide.html
A poster is a graphically based approach to presenting research. In presenting your research with a poster, you should aim to use the poster as a means for generating active discussion of the research.
- The title of your poster should appear at the top in large letters. Poster titles using a font size of 60 point will stand out and be easy to read. The minimum font size for poster titles should be 36 point. Below the title you may wish to put the author name(s) and affiliation(s).
- People will not read a lot of text, and certainly won't read standard journal-sized text. Try to use an easy-to-read font and keep the font size of important points to 24 - 40 point if possible. The smallest text on your poster should be at least 18 point.
- Studies show that text written in all capital letters is hard to follow; it is better to use bold print than all caps, though you must then make those bold-type statements stand out from the rest of your text.
- Limit the text to about one-fourth of the poster space, and use "visuals" (graphs, photographs, schematics, maps, etc.) to tell your "story."
- Carefully and completely prepare your poster in advance of the conference. Try tacking up the poster before you leave for the meeting to see what it will look like and to make sure that you have all of the necessary pieces.
- Make it obvious to the viewer how to progressively view the poster. The poster generally should read from left to right, and top to bottom. Numbering the individuals panels, or connecting them with arrows is a standard "guidance system" (see Figure 1). Leave some open space in the design. An open layout is less tiring to the eye and mind.
Figure 1: Conventional layouts for a poster. Long panel at top-center is title/author banner. Individual panels can be connected by numbers and arrows. Also, note the use of space between panels to achieve visual appeal. (from: C. W. Connor, 1992, The Poster Session: A Guide for Preparation: U. S. Geological Survey Open-File Report 88-667.) - You may wish to use color for highlighting and to make your poster more attractive.
- Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible. Use of color in your graphics will enhance your poster. Your art, graphics, or communications/media department may be very helpful in the preparation of your poster.
- Try to state your main result in large lettering. This allows people to read the focus of the poster from a distance.
- Many poster presentations are pre-mounted on poster or art board; white paper on black or colored stock will allow your poster to stand out and present a more finished look.
- Your poster should cover the key points of your work. It need not attempt to include all the details; you can describe them to people who are interested. The ideal poster is designed to attract attention, provide a brief overview of your work, and initiate discussion.
Reminder: Timely collection of materials at the end of the session is your responsibility. Posters not removed by the specified time will not be saved.